Youth Arts Public Art

Administrative Expectations

(This goes into a letter format with all the appropriate salutations, etc.)

We are thrilled to have you working on this project! The following list is intended to clarify our general administrative expectations of you. The collaborative nature of these projects means that good communication between all parties is key.

Curriculum and Lesson Plans

•	create an art knowledge survey related to your intended curriculum, 7 - 10 questions, give it to the students at the first class and after the final class

•	develop curriculum outline with goals and methods of achieving the goals. This does not need to be a down to the minute lesson plan but rather a framework of the types of exercise you plan to use.

Budget

•	submit budget for pre-approval for any expenses outsides artists fees

Record keeping and journals

•	keep attendance sheets for each session

•	keep a working journal which includes: (form enclosed)

-	what you had planned for the day's session

-	what you actually did, how it went with the youth

-	thoughts on interactions with and between the youth

-	thoughts on the quality and content of your collaboration

-	any information you need or wish you had gotten prior to working	with the youth

You are to turn in a copy of the journal to me at the mid-payment point (following week #6) and at the end of the program. (I won't pay you until I have them.

Communication and training

•	go through any special training needed for the project (This is tailored to each project. For example, an upcoming project with an anger management class will require the artist to go through training on what the class includes—not to become a facilitator but to become and informed participant.)

•	meet with Juvenile Court Counselors at the beginning of the project to consult about your curriculum and lesson plans. Keep the counselors and myself apprised of your curriculum development and lesson plans and any changes they may need to undergo.

•	brief and debrief with the counselors prior to and following the sessions, depending on the counselors' expectations

•	consult with Counselors whenever behavioral problems arise

•	keep me informed of any public/press contact that you may have on the project

Evaluation

•	give art knowledge survey at first and last class

•	complete early participant Skill Assessment form for each youth after session #6 and turn them into me by session #7

•	complete Final Participant Skill Assessment form at conclusion of project

•	interview and focus group at conclusion of project

•	there may be additional evaluation requirements depending on the project which will be outlined at the beginning of the project

Please don't forget that I am here as a resource to you if you should have and questions or difficulties and please also remember to let me know when great things happen that you're really excited about.

Youth Arts Public Art

Technology Coordinator

2003-04-29

ID, Incorporated