Americans for the Arts: YouthArtsArts Programs for Youth at Risk: The Handbook
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About YouthARTSProgram PlanningTeam TrainingEvaluationCosts, Resources & Advocacy

The following is an annotated list of appendices that are noted throughout the handbook and that appeared on a floppy disk in the original YouthARTS Toolkit. You can download the files individually by following the links below.

Program Planning

  • Appendix 1.
    Strategies for Sustainable Partnerships. Developed by Americans for the Arts, in partnership with Partners in Tourism. Lists 11 strategies in a concise, easy-to-understand format.

  • Appendix 2.
    Collaborative agreement between the San Antonio school district and the arts department. Developed by Urban smARTS, the agreement specifically states the duties of the arts department and the school district, the budgeted amount, and the method of payment.

  • Appendix 3.
    Field trip examples from Urban smARTS.

  • Appendix 4.
    Invitation to parents. This letter explains the Youth Arts Public Art program, gives dates and times, and invites parents/guardians to participate in an arts project with their child.

  • Appendix 5.
    Checklist for planning a public event. Developed by Youth Arts Public Art, this list provides a clear, to-the-point list of the details of planning an event, including ways to involve the youth.

  • Appendix 6.
    Invitation to youth. This invitation promotes the opportunities that the Art-at-Work program offers to youth along with program details.

  • Appendix 7.
    Parental consent form. This form is used by Youth Arts Public Art to obtain permission for the following: use of school and court records, consent for any medical care needed, program-related transportation, and to photograph youth and their artwork for possible publication.

  • Appendix 8.
    The Apprentice Artist Handbook. This is the Art-at-Work youth employees handbook. The purpose, goals, and areas of study are clearly stated. The salary the youth will earn, work days and hours, and transportation information are given. A job description lays out specific duties, and the criteria on which workersí performances will be evaluated are presented in the handbook.

  • Appendix 9.
    Participant letter of agreement. This Art-at-Work document includes a youth agreement on the basic ground rules of the program.

  • Appendix 10.
    Youth contract. Developed for the visual arts program of Urban smARTS, this contract is signed by each youth.

Team Training

  • Appendix 11.
    Call for artists, Urban smARTS. This advertisement appears in San Antonio-area publications.

  • Appendix 12.
    Questions used for the artists' interviews for the Urban smARTS program. Ten questions that cover each artistís past experience working with youth and working in collaborations, and what they expect for the program.

  • Appendix 13.
    Rating sheet. This tool is used by the Urban smARTS interview panel to record panelistsí impressions of artists applying to work in the Urban smARTS program.

  • Appendix 14.
    Questionnaire. These questions were asked of artists during the Youth Arts Public Art interview. A part of the interview is reviewing a sample curriculum for one four-hour session.

  • Appendix 15.
    The Urban smARTS Teaching Artistís Handbook. This handbook contains artist guidelines: discipline procedures and tips on working with children, with the other artists, with the coordinating teacher, and with school administrators. Also included in the handbook are the specific roles for all team members, as well as the program calendar for the year, the process for getting paid, and the process for ordering supplies.

  • Appendix 16.
    Primary responsibilities for all Art-at-Work staff. These include the roles for the program manager, director of program development for the court, probation officers, program coordinator, facility manager, mentors/volunteers, social worker, instructors, assistants, and apprentice artists.

  • Appendix 17.
    Roles and responsibilities for Youth Arts Public Art. This presents roles for the program manager, artists, probation officers, juvenile justice supervisors; the role of the youth is determined on a project-by-project basis.

  • Appendix 18.
    Excerpts from the Urban smARTS training notebook, which give examples of training agendas, daily staff notes, and curriculum plans for all five days of Urban smARTSí 1997-98 training session. Risk factors, resiliency, and protective factors are defined and examples are given.

  • Appendix 19.
    Curriculum materials. Urban smARTS has developed a curriculum form for the year; a daily curriculum planner is also included.

  • Appendix 20.
    The curriculum used for the Youth Arts Public Arts video project. This is an example of a curriculum developed by the artist after meeting with the youth to define the project.

  • Appendix 21.
    Sample artist contracts. These samples from Art-at-Work and Youth Arts Public Art provide different approaches to writing a contract.

  • Appendix 22.
    Evaluation form. Urban smARTS uses this form to evaluate artists in the program and their mastery of their art, planning and preparation, organization and management skills, and communication and rapport with children and with collaborating partners.

  • Appendix 23.
    Artistís journal form. Artists in the Youth Arts Public Art program use this form to record the daily plans and what actually happened, and the artistís impressions of his or her interactions with the youth, with other artists, and with probation officers. Artists can also note training needs and program observations.


  • Appendix 24.
    Data collection instruments and implementation guides, developed by Caliber Associates for the national evaluation of YouthARTS. These data collection instruments and guides can be used or modified to collect data on your arts program.

  • Appendix 25.
    Questions used for focus groups after the completion of the program.

  • Appendix 26.
    Contact information for evaluation consultants and technical assistance providers.

  • Appendix 27.
    Where to find printed evaluation resources.

  • Appendix 28.
    More extensive list of printed evaluation resources.

  • Appendix 29.
    The Title V Delinquency Prevention Program Community Self-Evaluation Workbook. Developed by Caliber Associates for the Office of Juvenile Justice and Delinquency Prevention (OJJDP). The workbook is designed to provide communities that have received Title V prevention grants with the information and resource aids needed to plan, describe, monitor, and evaluate their community-based, risk-focused delinquency prevention programs. Paper and computerized copies of this resource are also available through the National Criminal Justice Reference Center (NCJRS) at 800.851.3420.

Costs, Resources, Advocacy

  • Appendix 30.
    Packet used by Art-at-Work to solicit sponsors for its program.
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