Plan for Program Logistics

It is critical to sign letters of agreement, complete time sheets, pay staff, and deal with other day-to-day program logistics on time and consistently. This section provides some examples of how the YouthARTS sites have managed program logistics.

Urban smARTS has developed a standard letter of agreement with the artist that clearly covers the artist's role in the program. This letter also describes artist evaluation and termination. An artist's handbook has been developed that covers program logistics; roles of each partner; and artist guidelines for working with youth, other artists, the teacher liaison, caseworkers, and school administrators. Examples of rules and discipline procedures are provided along with ideas for positive reinforcement.

More Resources

• The artist's handbook
• Art-at-Work letter of agreement
• The contract that Youth Arts Public Art used stating administrative expectations between artists and the arts council
• See page 118 of the full chapter PDF for information about how each of the sites handled payroll forms, policies and procedures, and artist contracts.